San Jose Unified School District
 
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Previous MeetingFebruary 12, 2015 06:00 PM
02-12-15 Regular Session Board Meeting
Board Room
855 Lenzen Avenue
(District Administration Building)

 

  
Preliminary Information

Board Study Session: 3:30 - 5:00 p.m. Board Room, 855 Lenzen Avenue, San Jose, California - Topic: Community Engagement

All meetings of the Governing Board are open to the general public with the exception of Closed Sessions, which are held to consider those items specifically exempt under the Ralph M. Brown Act. Anyone planning to attend a meeting who has a disability and needs special assistance should call the Superintendent’s Office, 535-6069, at least three (3) days in advance to make special arrangements.

Spanish interpretation is available at Regular Session Board Meetings. To arrange for interpretation services, please call the Superintendent’s Office, 535-6069, at least three (3) days in advance. [Se ofrecen servicios de interpretación al español durante las juntas regulares de la Mesa Directiva del Distrito. Si desea solicitar interpretación al español, por favor llame a la Oficina del Superintendente, al 535-6069, por los menos con tres (3) días de anticipación.]
 

Mrs. Sandra Engel, President
Ms. Teresa Castellanos, Vice President
Mrs. Susan Ellenberg, Member
Mrs. Pamela Foley, Member

Mr. Paymon Zarghami, Member

Dr. Vincent C. Matthews, Superintendent of Schools

Sheldon Spring, Student Board Member [Pioneer High School]
Alina Baker, Alternate Student Board Member [San Jose High School]

The Regular Session Meeting of the Board of Education will be called to order at 5:00 p.m. The Board President will immediately adjourn the Regular Session Meeting to a Closed Session to consider those items that are specifically exempt under the provisions of the Ralph M. Brown Act. Closed Sessions are not open to the general public.

The Closed Session will adjourn at 6:00 p.m. The Regular Session Meeting will be reconvened at 6:00 p.m. in the Board Room at 855 Lenzen Avenue, San José, California. The Superintendent will report all actions taken by the Board of Education in Closed Session prior to the conclusion of the Regular Session Meeting [Pursuant to Government Code 54957.1].

Current Board of Education information can be found on our district Web site.


(D) Discussion Item
(V) Can Vote
(C) Consent Item
Unfold   CLOSED SESSION AGENDA - 5:00 PM   
         
1. Personnel [Pursuant To Government Codes 54954.5 and 54957.1]      (D)  
  RECOMMENDATION:  That the Board of Education approve the following Personnel Items:

A. Public Employee Appointment
B. Public Employee Discipline/Dismissal/Release/Reassignment
C. Layoffs/Leaves of Absence/Resignation
D. Public Employee Contracts
         
2. Conference with Legal Counsel - Anticipated Litigation [Initiation of litigation pursuant to subdivision (d)(4) of Government Code Section 54956.9]      (D)  
  RECOMMENDATION:  That the Board of Education consider and approve the recommendation of legal counsel.

One (1) Case
         
3. Conference with Legal Counsel - Anticipated Litigation [Pursuant to Government Code Section 54956.9(d)(2)]      (D)  
  RECOMMENDATION:  That the Board of Education consider and approve the recommendation of legal counsel.

Number of Potential Cases: One (1)
         
4. Conference with Legal Counsel – Existing Litigation [Pursuant to Government Code Section 54956.9(d)(1)]      (D)  
  RECOMMENDATION:  That the Board of Education consider and approve the recommendation of legal counsel.

OAH Case Number 2014120630
         
5. Conference with Real Property Negotiators [Pursuant to Government Code Section 54956.8]      (D)  
  Property:  APN 261-04-015
Agency Negotiators: Stephen McMahon, Chief Business Officer; Jason Willis, Assistant Superintendent, Community Engagement & Accountability; Nancy Albarrán, Assistant Superintendent, Division of Instruction; and Steve Adamo, Director, Operations, Facilities and Construction
Negotiating Party: Downtown College Prep
Under Negotiation: Price and Terms of Lease

Property:  APN 467-11-039
Agency Negotiators: Stephen McMahon, Chief Business Officer; Jason Willis, Assistant Superintendent, Community Engagement & Accountability; Nancy Albarrán, Assistant Superintendent, Division of Instruction; and Steve Adamo, Director, Operations, Facilities and Construction
Negotiating Party: Downtown College Prep
Under Negotiation: Price and Terms of Lease

Property:  APN 249-02-028
Agency Negotiators: Stephen McMahon, Chief Business Officer; Jason Willis, Assistant Superintendent, Community Engagement & Accountability; Nancy Albarrán, Assistant Superintendent, Division of Instruction; and Steve Adamo, Director, Operations, Facilities and Construction
Negotiating Party: ACE Charter School
Under Negotiation: Price and Terms of Lease

Property:  APN 467-11-039
Agency Negotiators: Stephen McMahon, Chief Business Officer; Jason Willis, Assistant Superintendent, Community Engagement & Accountability; Nancy Albarrán, Assistant Superintendent, Division of Instruction; and Steve Adamo, Director, Operations, Facilities and Construction
Negotiating Party: Sunrise Middle School
Under Negotiation: Price and Terms of Lease

Property:  APN 458-06-002
Agency Negotiators: Stephen McMahon, Chief Business Officer; Jason Willis, Assistant Superintendent, Community Engagement & Accountability; Nancy Albarrán, Assistant Superintendent, Division of Instruction; and Steve Adamo, Director, Operations, Facilities and Construction
Negotiating Party: Santa Clara County Office of Education
Under Negotiation: Price and Terms of Lease
  REGULAR SESSION AGENDA   
  I. Call Meeting to Order   
  II. Pledge of Allegiance   
Unfold   III. Adopt the Agenda   
         
1. Adopt the Agenda      (D)  (V)  
Unfold   IV. Special Order of Business   
         
1. Presentation: Update on Blue-Ribbon Panel for Community-Benefit Projects      (D)  
Unfold   V. Announcements and Reports   
         
1. Announcements and Reports by Board Members, Student Board Member and Superintendent      (D)  
  Board members may report on visits to schools, conferences and meetings attended and items of interest to the public.
Unfold   VI. Oral Petitions   
         
1. Persons wishing to address the Board of Education must fill out a Citizen's Request to Speak Card and bring it to the Board Secretary.      (D)  
  This portion of the Agenda provides an opportunity for members of the public to directly address the Board on any item of interest to the public; however, provisions of the Brown Act [Government Code 54954.2(a) and .3] preclude any action being taken on any item not appearing on the posted agenda for action.  A CITIZEN'S REQUEST TO SPEAK card must be completed and given to the Board Secretary prior to the conclusion of Oral Petitions.  Members of the public who wish to speak during the discussion of an item on the posted agenda must indicate the item number on the CITIZEN'S REQUEST TO SPEAK card. Time limits are two minutes at the discretion of the Board President.
         
2. Oral Petitions from SJUSD Bargaining Group Presidents      (D)  
  Each SJUSD bargaining group president is given five minutes to address the Board of Education. A CITIZEN’S REQUEST TO SPEAK card must be completed and given to the Board Secretary prior to the conclusion of Oral Petitions.  Bargaining group presidents who wish to speak during the discussion of an item on the posted agenda must indicate the item number on the CITIZEN’S REQUEST TO SPEAK card.
Unfold   VII. Minutes   
         
1. Approval of the minutes of the Regular Session Meeting held January 29, 2015.      (D)  (V)  
Unfold   VIII. CONSENT CALENDAR - Items VIII.A.1 - VIII.F.2   
         
1. Consent Calendar Items VIII.A.1 through VIII.F.2      (V)  (C)  
  All Agenda items listed under the Consent Calendar will be enacted in one motion.  There will be no discussion of these items prior to consideration of the motion, unless a member of the Board of Education or the Superintendent request that an item be removed from the Consent Calendar.
Unfold   A. Superintendent - Consent   
         
1. Acceptance of Gifts (ACTION)      (V)  (C)  
 

RECOMMENDATION:  That the Board of Education accept, with thanks, the gifts to the District as specified.

Unfold   B. Human Resources - Consent   
         
1. Administrative, Elementary/Secondary Certificated Personnel Actions and Personnel Services (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve the Administrative and Certificated Personnel Actions as specified.
         
2. Classified Human Resources Personnel Actions (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve the Classified Human Resources actions as specified.
         
3. Non-Regular Hourly Employment Agreements for $25,000 or less (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve the Non-Regular Hourly Employment Agreements for $25,000 or less as specified.
         
4. Short-term Limited Services Agreements (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve the Short-term Limited Services Agreements for $25,000 or less as specified.
         
5. New SJAA Job Description (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve the administrative job description with an identified range on the Administrative Salary Schedule for the following position:

Culinary Supervisor, Student Nutrition Services
  C. Board of Education - Consent   
Unfold   D. Division of Instruction - Consent   
         
1. Approval of Field Trips (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve the field trips for elementary and secondary students as specified.
         
2. Service Agreement with KnowledgeQuest Learning Center - KQLC (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve a Service Agreement with KnowledgeQuest Learning Center - KQLC in the amount of $40,000 to provide small group instruction as part of the NCLB Program Improvement required Supplemental Educational Services (SES) at Bachrodt, Empire Gardens and Olinder Elementary Schools during the 2014-15 school year.

Budget Source:  Title I Supplemental Services [Fund 061]
         
3. Contract with The Fairmont San Jose (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve a Contract with The Fairmont San Jose in an amount not to exceed $45,000 for the use of their facility and dinner service for the Willow Glen High School Junior/Senior Prom during the 2014-15 school year.

Budget Source:  Associated Student Body [Fund 061]
         
4. Service Agreement with TutorWorks, Inc. (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve a Service Agreement with TutorWorks, Inc. in the amount of $68,000 to provide small group instruction as part of the NCLB Program Improvement required Supplemental Educational Services (SES) at Galarza, Grant, Horace Mann, Trace, Washington, and Willow Glen Elementary Schools during the 2014-15 school year.

Budget Source:  Title I Supplemental Services [Fund 061]
         
5. Amendment to Master Contract with Western Interpreting Network [NPA] (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve an amendment to the Master Contract with Western Interpreting Network to an amount of $75,000 rather than $25,000 for educational services provided to special education students during the 2014-15 school year.

Budget Source:  Special Education [Fund 062]
         
6. Service Agreement with RSB Education, Inc., DBA Sylvan Learning Center - Santa Clara (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve a Service Agreement with RSB Education, Inc., DBA Sylvan Learning Center - Santa Clara in the amount of $83,000 to provide small group instruction as part of the NCLB Program Improvement required Supplemental Educational Services (SES) at Allen @ Steinbeck, Bachrodt, Carson, Grant, River Glen, Terrell, Trace and Washington Elementary Schools during the 2014-15 school year.

Budget Source:  Title I Supplemental Services [Fund 061]
         
7. Service Agreement with Sullivan Learning Systems, Inc. (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve a Service Agreement with Sullivan Learning Systems, Inc. in the amount of $119,000 to provide small group instruction as part of the NCLB Program Improvement required Supplemental Educational Services (SES) at River Glen, Grant, Willow Glen, Bachrodt, Empire Gardens, Allen @ Steinbeck and Terrell Elementary Schools during the 2014-15 school year.

Budget Source:  Title I Supplemental Services [Fund 061]
         
8. Master Contract with Autism Living Leisure & Education Nurturing, Inc. (A.L.L.E.N., Inc.) [NPA] (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve a Master Contract with Autism Living Leisure & Education Nurturing, Inc. (A.L.L.E.N., Inc.) in an amount not to exceed $150,000 for educational services provided to special education students and staff during the 2014-15 school year.

Budget Source:  Special Education [Fund 062]
Unfold   E. Community Engagement & Accountability - Consent   
         
1. Service Agreement with Santa Clara County Dental Society (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education approve a Service Agreement with Santa Clara County Dental Society to provide dental screenings for students District-wide at no cost to the District from January 15, 2015 through June 30, 2017.
Unfold   F. Administrative Services - Consent   
         
1. Monthly Reports for the Months of November and December 2014 (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education, based upon review of the monthly reports of November and December 2014, accept the following reports:

  • Approved Purchase Order Report
  • Accounts Payable Commercial Warrant Report
  • Payroll Warrant Report
  • Cash Flow
         
2. Student Body Funds (ACTION)      (V)  (C)  
  RECOMMENDATION:  That the Board of Education authorize the specified school personnel to make expenditures of student body funds within the policies and regulations established by Education Code 42632 and the San Jose Unified School District during the 2014-15 school year.
  END OF CONSENT CALENDAR   
  IX. ACTION ITEMS & REPORTS   
Unfold   A. Superintendent - Action Items   
         
1. Master Agreement between San Jose Unified School District (SJUSD) and Metropolitan Education District (MetroED) for 2015-16 (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education approve the Master Agreement for Programs and Services between the San Jose Unified School District (SJUSD) and Metropolitan Education District (MetroED) for the 2015-16 school year.

Budget Source:  Unrestricted General [Fund 031]
Unfold   B. Human Resources - Action Items   
         
1. Report by Dr. James Lovelace, Assistant Superintendent, Human Resources     
         
2. Notice of Possible Release/Reassignment to Certificated and Classified Administrators and Confidential Employees (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education authorize the Superintendent to send Notices of Possible Release/Reassignment to Certificated and Classified Administrators prior to March 15, 2015.
         
3. Resolution 2015-02-12-01 - Classified Personnel Layoff (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education approve and adopt Resolution 2015-02-12-01 authorizing the Superintendent or his designee to eliminate effective April 13, 2015 for lack of work and/or lack of funds the following:

Custodian II (vacancy), 1.00 FTE
         
4. Resolution 2015-02-12-02 - Designating March 2 - March 6, 2015 as Week of the Public School Administrator (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education approve and adopt Resolution 2015-02-12-02 - Designating March 2 - March 6, 2015 as Week of the Public School Administrator.
         
5. Resolution 2015-02-12-03 - Non-Reelection of Probationary Certificated Employees (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education approve Resolution 2015-02-12-03 - Non-Reelection of Probationary Certificated Employees effective June 5, 2015.
Unfold   C. Board of Education - Action Items   
         
1. 2015 California School Boards Association (CSBA) Delegate Assembly Elections (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education cast a vote for five Region 20 Delegates to the 2015 CSBA Delegate Assembly.
Unfold   D. Division of Instruction - Action Items   
         
1. Report by Ms. Nancy Albarrán, Assistant Superintendent, Division of Instruction     
         
2. Presentation: Common Core State Standards (CCSS)      (D)  
         
3. Amendment to Administrative Regulation 6174 - Instruction - Education For English Language Learners (1st Reading) (INFORMATIONAL)      (D)  
  INFORMATIONAL:  That the Board of Education review and consider the proposed amendment to Administrative Regulation 6174 – Instruction - Education For English Language Learners and vote to approve the amendment to the regulation at the March 12, 2015 Board meeting.
         
4. Amendment to Master Contract with Alphavista Services, Inc. [NPA] (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education approve an amendment to the Master Contract with Alphavista Services, Inc. to an amount of $962,595 rather than $882,000 for educational services provided to special education students during the 2014-15 school year.

Budget Source:  Special Education [Fund 062]
Unfold   E. Community Engagement & Accountability - Action Items   
         
1. Report by Mr. Jason Willis, Assistant Superintendent, Community Engagement and Accountability     
Unfold   F. Administrative Services - Action Items   
         
1. Report by Mr. Stephen McMahon, Chief Business Officer, Administrative Services     
         
2. Presentation: San Jose Unified's Community Day School      (D)  
Unfold   G. Facilities and Construction - Consent - Items IX.G.2 - IX.G.4   
         
1. Facilities and Construction Consent Calendar - Items IX.G.2 - IX.G.4      (V)  (C)  
  All Agenda Items listed under the Facilities and Construction Consent Calendar will be enacted in one motion.  There will be no discussion of these items prior to consideration of the motion, unless a member of the Board of Education or the Superintendent request that an item be removed from the Consent Calendar.
         
2. Review of Construction Related Notices of Completion (INFORMATIONAL)      (C)  
  INFORMATIONAL:  That the Board of Education review the report of Notices of Completion referenced in the attached list.
         
3. Change Order to Contract 1877C (ACTION)      (V)  (C)  
  RECOMMENDATION: That the Board of Education approve the following Change Order, amending the contract amount to Contract 1877C – Cal Coast Telecom, Inc. (Project Z0440).

Project: District Technology Wireless Upgrade  
Change Order 2 -$3,950.00
Summary  
Original Contract $199,830.00
Previous Change Order $26,055.00
Change Order 2 -$3,950.00
Adjusted Original Contract Sum $221,935.00

Budget Source: State Bond [Fund 211]

         
4. Change Order to Contract 1890C (ACTION)      (V)  (C)  
 

RECOMMENDATION: That the Board of Education approve the following Change Order, amending the contract amount to Contract 1890C – Enviroplex, Inc. (Project Z0430).

Project: Willow Glen Elementary Growth Portables  
Change Order 2 $30,748.50
Summary  
Original Contract $385,608.00
Previous Change Order $8,003.83
Change Order 2 $30,748.50
Adjusted Original Contract Sum $424,360.33

Budget Source:  Developer Fees [Fund 251]

  END OF FACILITIES & CONSTRUCTION CONSENT CALENDAR   
Unfold   H. Facilities & Construction - Action Items   
         
1. Presentation: Facility Leases      (D)  
         
2. Ratification of Construction Related Contracts and Items (ACTION)      (D)  (V)  
  RECOMMENDATION:  That the Board of Education ratify District staff’s approval of Contracts, Change Orders, and Amendments referenced in the attached list.

Budget Source:  See Attached Ratification List
  X. Student Discipline - No Action Items   
  XI. Action Taken in Closed Session   
Unfold   XII. Adjournment   
         
1. Adjourn the Meeting      (D)  (V)  
         
2. Next Board Meeting - March 12, 2015     


Other Info

 Official Attendees


Indicates item has been updated within 3 days of the meeting date.